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Public Notice for Indian Passport Holders regarding Machine Readable Passports and related matters.

Please refer to this public notice from the Ministry of External Affairs regarding the phasing out of non-machine readable passports, passport valid for less thatn six months and passports with fewer visa pages.
Public Advisory related to Handwritten passports and other matters

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Before applying online for the issuing of a passport, please select the particular service you want from the list given below and read the information carefully.

All these services are processed by the Consular Wing of the Embassy

The Consular Wing
(For Passport and authentication services)
Opernring 1, Stiege E (4th Floor)
1010 Vienna, Austria

Telephone Queries ( Passport, Attestation,OCI/PIO & Miscellaneous Services etc)
Main reception Tel:+ 43 1 5058666 (from 1000 hrs – 1300 hrs & 1400 hrs – 1730 hrs)
Consular Section Tel: + 43 1 585 0793 46 (1400hrs -1700hrs)
Email: cons2.vienna@mea.gov.in

Working Hours
From Monday to Friday (except holidays):
Submission of Documents/Indian Passports: 0930hrs -1130hrs
Collection of processed Documents/Indian Passports  & PIO/ OCI Card: from 1600hrs – 1700hrs.
Please note: Applicants of OCI Cards are required to sumbit their Passports  at the Consular counter
between 1000 hrs  – 1130 hrs on working days.

Issue of new passport (36 pages and 10 years validity)

Eligibility

An Indian Passport holder is eligible to obtain a new passport when his/her current Indian Passport expires. The earliest an Indian national can apply for a new ten-year Indian Passport is a year before the expiry of his/her present passport. The fresh Indian Passport that is provided to the applicant has ten year validity. To put it clearly, if an Indian Passport holder has his/her passport expiring on December 31, 2011, application for a new Indian Passport can be submitted with the Embassy on any working day (as per the timings) between January 1, 2011 and December 31, 2011. Please note that Government of India has stopped the practice of issuing Additional Booklets on existing Indian Passports. The practice of adding pages to existing passports has also been done away with. Hence, in case of either the pages of the existing passport getting exhausted or in case of completion of validity of the passport, the applicant is required to apply for a new Indian Passport only, as per the required process.

Process

The following may be noted while applying for new passports:-  New Indian Passports, which are Machine Readable, are not prepared in the Embassy but are prepared and printed by authorities in India and sent to us for onward despatch to the passport  holder (once ready). However, the application/fees are received by the Embassy.  The process starts with the applicant depositing completely filled in Passport Application (after on-line registration) along with all the necessary documents; the case is then referred to authorities in India.   If everything is found in order by them, the passport is printed and sent to the Embassy. (Applicants have to be careful about giving proper information in the application form, depositing necessary documents including photocopies wherever necessary  and provide appropriate colour photographs. Photos that do not  meet the prescribed specifications would be rejected, requiring the Embassy to again ask for fresh photographs of the applicants thereby delaying the printing of new Passports in India).

All individuals seeking to apply for a new passport are required to deposit the application form and documents in person at the Embassy.  The applications should be completely filled.  One  photograph to be pasted on the first page in the given space and two photographs to be provided separately.  In column 14, applicants who are working should write their designation, company’s name and complete address with telephone number.  Incomplete applications will be rejected.

Processing Time

Except for short validity Indian Passports which can be issued by the Embassy in cases of emergency (i.e., when lost/stolen/damaged), all passports are now being printed in India and therefore it will take about THIRTY DAYS for issue of a printed passport, i.e. if everything is found to be in order in respect of the application form, photo, etc., by the authorities in India. In case a reference is to be made to the  original Passport Issuing Authority, it might take longer time. Applicants are advised to contact the Embassy 30 days after submitting their application forms to check the status of their new passport.

Documents required for issue of a fresh passport (after the expiry of validity or within one year of final validity):

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here) 
  • Original passport and copy of relevant pages  
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • Fee € 60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Issue of new passport (Jumbo booklet with 60 pages and 10 years validity)

Eligibility
An Indian Passport holder is eligible to obtain a new passport when his/her current Indian Passport expires. The earliest an Indian national can apply for a new ten-year Indian Passport is a year before the expiry of his/her present passport. The fresh Indian Passport that is provided to the applicant has ten year validity. To put it clearly, if an Indian Passport holder has his/her passport expiring on December 31, 2011, application for a new Indian Passport can be submitted with the Embassy on any working day (as per the timings) between January 1, 2011 and December 31, 2011. Please note that Government of India has stopped the practice of issuing Additional Booklets on existing Indian Passports. The practice of adding pages to existing passports has also been done away with. Hence, in case of either the pages of the existing passport getting exhausted or in case of completion of validity of the passport, the applicant is required to apply for a new Indian Passport only, as per the required process.

Process

  • The following may be noted while applying for new passports:
  • New Indian Passports, which are Machine Readable, are not prepared in the Embassy but are prepared and printed by authorities in India and sent to us for onward despatch to the passport holder (once ready). However, the application/fees are received by the Embassy.
  • The process starts with the applicant depositing completely filled in Passport Application (after on-line registration) along with all the necessary documents; the case is then referred to authorities in India.
  • If everything is found in order by them, the passport is printed and sent to the Embassy. (Applicants have to be careful about giving proper information in the application form, depositing necessary documents including photocopies wherever necessary and provide appropriate colour photographs. Photos that do not meet the prescribed specifications would be rejected, requiring the Embassy to again ask for fresh photographs of the applicants thereby delaying the printing of new Passports in India).

All individuals seeking to apply for a new passport are required to deposit the application form and documents in person at the Embassy. The applications should be completely filled. One photograph to be pasted on the first page in the given space and two photographs to be provided separately. In column 14, applicants who are working should write their designation, company’s name and complete address with telephone number. Incomplete applications will be rejected.

Processing Time
Except for short validity Indian Passports which can be issued by the Embassy in cases of emergency (i.e., when lost/stolen/damaged), all passports are now being printed in India and therefore it will take about THIRTY DAYS for issue of a printed passport, i.e. if everything is found to be in order in respect of the application form, photo, etc., by the authorities in India. In case a reference is to be made to the original Passport Issuing Authority, it might take longer time. Applicants are advised to contact the Embassy 30 days after submitting their application forms to check the status of their new passport.

Documents required for issue of a fresh passport (after the expiry of validity or within one year of final validity)

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Original passport and copy of relevant pages
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • Fee €75
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Issue of a duplicate passport, in case passport was lost, stolen or damaged (with 36 pages)

If an Indian national who is legally resident in Austria has either lost, damaged his/her Indian Passport or the passport has been stolen, he/she is required to approach the Embassy of India, Vienna to get a duplicate passport. A duplicate passport, just like a new passport, is valid for travel to all countries and is valid for ten years.

If an Indian national who is on a short visit to Austria and his/her Indian passport is lost, stolen or damaged within the period of validity of his/her Austria/Schengen visa, the individual is required to approach the Embassy immediately for a travel document.  Such individuals would be issued a short validity passport as they may not remain in Austria for 30 days, which is the time generally taken for preparing a full validity passport.

In case an individual on a short visit to Austria loses his/her passport and is unable to pay the requisite fees and wants to depart for India urgently, an Emergency Certificate is issued to him/her which is valid for return to India. Emergency Certificate issued to an Indian national by the Embassy does not validate travel to any other country and is meant for one way travel to India only.

A Short Validity Passport is issued for a period of six months only in the cases when the Embassy finds it necessary to issue  such Short Validity Passports.

Processing time

Processing time to get a duplicate passport is the same as that for re-issue of passports.

Documents required for issue of a duplicate passport

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Photocopy of the lost/stolen/damaged Indian passport
  • Original Police Complaint Report in case of loss or theft
  •  A statement by the applicant explaining circumstances in which passport was lost/stolen/damaged
  • Affidavit Click here to download the template signed by applicant stating that he/she has neither acquired nor applied for any other country’s nationality/citizenship
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • Fee € 110
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Issue of a duplicate passport, in case passport was lost, stolen or damaged (with 60 pages)

If an Indian national who is legally resident in Austria has either lost, damaged his/her Indian Passport or the passport has been stolen, he/she is required to approach the Embassy of India, Vienna to get a duplicate passport. A duplicate passport, just like a new passport, is valid for travel to all countries and is valid for ten years.

If an Indian national who is on a short visit to Austria and his/her Indian passport is lost, stolen or damaged within the period of validity of his/her Austria/Schengen visa, the individual is required to approach the Embassy immediately for a travel document.  Such individuals would be issued a short validity passport as they may not remain in Austria for 30 days, which is the time generally taken for preparing a full validity passport.

In case an individual on a short visit to Austria loses his/her passport and is unable to pay the requisite fees and wants to depart for India urgently, an Emergency Certificate is issued to him/her which is valid for return to India. Emergency Certificate issued to an Indian national by the Embassy does not validate travel to any other country and is meant for one way travel to India only.

A Short Validity Passport is issued for a period of six months only in the cases when the Embassy finds it necessary to issue  such Short Validity Passports.

Processing time

Processing time to get a duplicate passport is the same as that for re-issue of passports.

Documents required for issue of a duplicate passport

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here) 
  • Photocopy of the lost/stolen/damaged Indian passport
  • Original Police Complaint Report in case of loss or theft
  • A statement by the applicant explaining circumstances in which passport was lost/stolen/damaged
  • Affidavit Click here to download the template signed by applicant stating that he/she has neither acquired nor applied for any other country’s nationality/citizenship
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • Fee € 130
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Addition of spouse name in the passport

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Original passport and copy of relevant pages
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • Copy of Marriage certificate (Original to be produced for verification). Marriage certificate issued in india should have the apostille/attestation from Ministry of External Affairs, india. if issued in Austria, apostille stamp from Foriegn Minstry of Austria.
  • All copies of documents to be self-attested
  • Fee € 60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Deletion of spouse name from the passport

  • Application Form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Original passport and copy of relevant pages
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • Copy of Divorce certificate (Original to be produced for verification). Divorce certificate issued in india should have the apostille/attestation from Ministry of External Affairs, India. if issued in Austria, apostille stamp from Foriegn Minstry of Austria with English translation from an authorised translator.
  • All copies of documents to be self-attested
  • Fee € 60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Issue of passport in case of exhaustion of pages

The practice of issue of additional pages to a passport on exhaustion of passport pages has been discontinued. In the event of expiry of pages in a passport, an individual has to apply for a new passport booklet. The requirements are given below:

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Original passport and copy of relevant pages
  • Copy of Meldezettel (original to be produced for verification)
  • Copy of Residence Permit (original to be produced for verification)
  • All copies of documents to be self-attested
  • Fee € 60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Requirements for birth registration and passport for child (newborn) in Austria

Indian nationals please note that children’s names  cannot be entered in his/her parents’ passport any more. Please apply for a fresh passport for the child. For a child to be issued an Indian passport, he must be registered with the Embassy, as an Indian national within one year of birth.

  • Application form completely filled in on internet at passport.gov.in/nri with signatures of parents in column No. 28. Their signatures should match with that in their passports. Thumb impression of the child will be required at 4 places.
  • Please click here to apply online for the Indian citizenship by descent of the new born child.
  • Birth certificate of child issued by Austrian authorities with Apostille Stamp
  • Passport of parents (copy & original)
  • Visa/Residence permit of parents (copy & original)
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Meldezettel (copy & original )
  • Fees € 60 (€40 for passport and €20 for Birth Registration)
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013
  • Marriage certificate of parents (If from India, with Apostille stamp from MEA, Patiala House, New Delhi) – copy & original
  • OR Marriage certificate of parents (If from Austria, with Apostille stamp from Austrian authorities) – copy & original

Important, Please Note:

If the parents of the child fail to get the registration of the child done at the Embassy and thus not obtain his/her Birth Registration Certificate from the Embassy within the first year of the child’s birth, the process to obtain an Indian Passport and Indian Birth Registration Certificate for the child is subject to a different procedure which is time consuming as it needs to be referred to authorities in India

Requirements for issue of new passport to children up to 15 year of age- 5 years validity

  • Application form completely filled in on internet at passport.gov.in/nri with signatures of parents in column No. 28. Their signatures should match with that in their passports. Signature/thumb impression of the child will be required at 4 places.
  • Photocopies of parents passports
  • Passport (copy & original)
  • Visa/Residence permit (copy & original)
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here) 
  • Meldezettel (copy & original )
  • Fees € 40
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Surrender of citizenship/passport (cancellation of Indian passport)

Instances have come to the notice of the embassy wherein Indian nationals have been found to be using their Indian  passport even after acquiring foreign citizenship/passport.  This is an offence and the person is liable for prosecution. When an Indian national acquires the citizenship of any other country, he/she tends to lose Indian citizenship and as Indian law does not allow dual citizenship, it is the responsibility of the person concerned to send his/her Indian passport to the nearest Indian embassy for cancellation. In order to renounce Indian nationality, the person is required to fill up a form as well as a declaration form under section 8 of the citizenship act, 1955. He/she is also required to surrender the Indian passport which will be cancelled and returned to the individual and a ‘nationality surrender certificate’ will be issued to the person.

  • Misc. Service form duly filled Click here to download the template
  • One recent passport size photograph
  • Passport, Visa and Meldezettel (original and copy)
  • Citizenship certificate  given by Austrian Authorities
  • Citizenship surrender form Click here to download the template
  • Fee € 123
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Change of name (surname/middle name) following a marriage of Indian women in their passports

Upon marriage, if Indian women citizens wish to change their names (change/addition of surname), they can do so by following a procedure of submitting the following documents with the Embassy:

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Original Passport with copy
  • Copy of Meldezettel
  • Copy of Residence Permit
  • Affidavit regarding change of name Click here to download the template 
  • Fee € 60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013
  • Marriage certificate issued by Registrar of Marriages (it must be attested by the Home Department of concerned State Government and then attested/apostilled by the Consular Division in the Ministry of External Affairs in New Delhi)
  • OR a joint affidavit signed by both husband and wife along with a joint photograph Click here to download the template

KINDLY NOTE THAT CHANGE OF NAME AFTER MARRIAGE AS PER THE ABOVE-MENTIONED PROCEDURE IS ALLOWED TO A FEMALE INDIAN APPLICANT ONLY. TO CHANGE THEIR NAMES, INDIAN MALE APPLICANTS IN ALL CASES AND INDIAN FEMALE APPLICANTS IN CASES OTHER THAN MARRIAGE ARE REQUIRED TO FOLLOW THE NORMAL PROCEDURE AS MENTIONED BELOW.

Change of name in the passport (normal procedure)

The applicant (both male and female) should submit:

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here) 
  • Original Passport
  • Copy of Identity Card
  • Copy of Residence Permit
  • Original newspaper advertisement announcing change of name, published in two leading daily newspapers. One newspaper should be of area of applicant’s permanent address in India (one in English and the other in Hindi/local language) and the other of the area of his present address in Austria. Waiting time of 30 days is mandatory after the last publication.
  • Affidavit regarding change of name in prescribed format signed in the presence of Consular Office Click here to download the template
  • Fee €60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Change in appearance (Issue of new passport)

If the appearance of an applicant has changed significantly since the issue of his/her last passport, an Indian national can apply for a fresh passport with a recent photograph. The following documents are required to be submitted:

  • Application form completely filled in on internet at passport.gov.in/nri
  • 3 recent colour photographs front profile with light background (see detailed photo requirements here)
  • Current Passport in original + photocopy of passport
  • A notarised affidavit explaining the circumstances under which the service is requested.
  • Copy of Meldezettel (Original to be produced for verification)
  • Copy of Residence Permit (Original to be produced for verification)
  • Fee €60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013

Change of address

If an Indian national wishes to change his/her address in the passport, the following documents are required to be submitted:

  • Application form completely filled in on internet at passport.gov.in/nri
  • Original Passport + photocopy of passport
  • Copy of Meldezettel (Original to be produced for verification)
  • Copy of Residence Permit (Original to be produced for verification)
  • Documentary evidence showing new address like electricity bill, Voter ID card etc.
  • A letter explaining reasons for change of address
  • Fee €60
  • Consular surcharge of € 2.00 shall be levied on all consular services (Visa, Passport, OCI, PIO, Misc. Services etc.) w.e.f. 01.01.2013
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